Board meetings form the core of a company’s management. However, they must be structured to allow for productive discussions and the ability to make decisions. A successful board session is dependent on clear and consistent procedures. It also relies on ensuring that all voices are heard and that the agenda is adhered to. This article will show you how to arrange your board meetings for maximum efficiency.
Begin by discussing the basic rules. Discussion of the best way to participate in a debate and how long a discussion should last, and the topics that will be discussed to be discussed. This will help in avoiding misunderstandings, and help to create a more productive working environment.
Start with an introduction by the facilitator or chairperson. This establishes the premise for the rest of the meeting. It also creates a productive and engaging discussion.
Review the reports of various department heads or committees. This is a good opportunity for departments or groups to provide information and share any achievements or issues.
Review any the issues that were not resolved at previous meetings. These can be pending actions as well as projects or initiatives that are proposed, or other agenda items that require discussion and board decision-making.
Discussions on new topics can divert attention from the agenda and cause discussions to overrun. This can be reduced by putting a parking item at the end of the agenda, where new topics are discussed but do not require immediate action. Having a set time frame for each agenda item is beneficial to keep discussions on track and stop them from drifting off-topic.
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