It’s crucial that board members take part in voting on important issues, regardless of their physical presence. That’s why online voting is becoming increasingly popular with boards. To be successful, you need the right procedures and rules for e-meetings.
The traditional method of voting is holding hands, or saying “yes” or “no”, in person at a conference in person, or via videoconference, or phone. Many organizations utilize board management software in order to simplify electronic voting and ensure high-security. However, voting via email can be vulnerable and it could be difficult to ensure that your board members respond to the voting request in a timely manner.
If you would like your board members to be able take part in your remote voting and vote, they should be in a position to do so at a time that is convenient to them. If you have the appropriate technology, you can permit your board to vote using their personal devices.
Use a board portal with encryption to secure sensitive data. Also, you should utilize a platform that allows participants with the possibility of controlling who can see their votes, and who is able to view other participants voting. This minimizes the chance of people outside your organization engaging in malicious or inappropriate conduct.